Error. Page cannot be displayed. Please contact your service provider for more details. (7)

Voting Rules

I. Principles

 

A. Types of votes

During an Agora our association uses different types of votes. Some are more frequently used than others but even if they are different on many points, we need to quote them quickly:

  • Vote by acclamation
  • Vote with ballot papers

B. Majority requirements

Depending on the importance of the vote, the concept of majority can be adapted and led to the recognition of 3 types of majority in all voting systems:

  • Simple majority:  is obtained when there is more votes in favour than against. In that case, abstention votes cannot be assimilated as votes against. For instance if you have 120 votes but only 100 are valid, a simple majority is characterized if there is 34 votes in favour, 33 against and 33 abstentions.
  • Absolute majority (50%+1 vote): is obtained when in favour votes represent more than 50% of all the valid votes. Against and abstention lead to the same result: a negative vote. For instance if there is 120 votes but only 100 valid, an absolute majority is characterized when there is 51 votes in favour, 29 against and 20 abstentions (100 votes = 100%, 100-29-20 = 51%). But this is not the case if there is 34 votes in favour, 33 against and 33 abstentions (100 votes = 100%, 100-33-33 = 33%).
  • Qualified majority or 2/3 majority (66,6%+1 vote): is obtained when in favour votes represent more than 66,6% of all the valid votes. For instance if there is 120 votes but only 100 are valid, a qualified majority is characterized when there is 68 votes in favour, 19 against, 13 abstentions (100 votes= 100%, 100-19-13 = 68 %). But this is not the case if there is 66 votes in favour, 20 against and 14 abstentions (100 votes= 100%, 100-20-14= 66 %).

C. Elections

1. Comité Directeur of AEGEE-Europe (ALL of them are elected for 1 year)
- ONE Candidate: No necessary majority is required i.e. minimum of ONE POSITIVE VOTE – More than one Candidate: ABSOLUTE MAJORITY (50%+1). Otherwise: Second Round with Two Best Candidates of First Round – SIMPLE MAJORITY
- ONE Candidate: No necessary majority is required i.e. minimum of ONE POSITIVE VOTE – More than one Candidate: ABSOLUTE MAJORITY (50%+1). Otherwise: Second Round with Two Best Candidates of First Round – SIMPLE MAJORITY
- ONE Candidate: No necessary majority is required i.e. minimum of ONE POSITIVE VOTE – More than one Candidate: ABSOLUTE MAJORITY (50%+1). Otherwise: Second Round with Two Best Candidates of First Round – SIMPLE MAJORITY
MINIMUM of ⅛ of TOTAL Number of Vote (33.3% of votes) Who gets the most votes wins
2. Chair Team (ALL of them are elected for 2 AGORAE)
ABSOLUTE MAJORITY (50%+1). Otherwise, Second Round with Two Best Candidates of First Round – SIMPLE MAJORITY, ELECTED on Autumn Agora for 1 year
Second best of Chairperson elections, ELECTED on Autumn Agora for 1 year
- ONE Candidate : No necessary majority is required i.e. minimum of ONE POSITIVE VOTE – More than one Candidate: ABSOLUTE MAJORITY (50%+1). Otherwise, Second Round with Two Best Candidates of First Round – SIMPLE MAJORITY, ELECTED on Autumn Agora for 1 year 
3. Commissions
Who gets the most votes is elected, No percentage requirement. Person with most votes: President of the Commission, ELECTED on Autumn Agora for 1 year
Who gets the most votes is elected, No percentage requirement. Person with most votes: President of the Commission, ELECTED on Spring Agora for 1 year
Who gets the most votes wins; At least 50% required, Person with most votes: President of the Commission, ELECTED on Autumn Agora for 1 year
At least 1/3 of the total number of votes required, ELECTED on Autumn Agora (5 members) and Spring Agora (6 members) for 1 year
4. SUCT
Who gets the most votes is elected, No percentage requirement. ELECTED on Autumn Agora for 1 year.
D. Changes of the CIA

2/3 majority (66.67%) + quorum 50%
2/3 majority (66.67%) + quorum 50%
Simple majority
Simple majority
Absolute majority (50%+1)
E. Others

Simple majority
Simple majority
Absolute majority (50%+1)
Simple majority
Simple majority
Simple majority
Simple majority
Simple majority
Simple majority Art. 4 Sta: Moving the Headoffice or the Secretariat General; Art. 6 (3) Sta: List of Honorary Members; Art. 10 (4) (5) Sta: Termination of CdA if membership fees not paid (Antennae, Contact Antennae) or no event organized within one year after becoming Contact Antenna
Simple majority
2/3 majority (66.67%)
Absolute majority (50%+1)
Simple majority

 

II. Procedure

 

A. Vote by acclamation

In order to organize a valid vote by acclamation, the following steps are required:

1) The proposal is fielded

2) The Chairperson asks the Agora whether the Proposal can be ratified by acclamation

3) Pause : it gives time for anyone to present an objection

4) UPON NO OBJECTION BEING RAISED: then the Chair states, “Then I ask the Agora to ratify this proposal by acclamation” => Upon a round of applause, the proposal is deemed accepted.

or

4) AN OBJECTION IS RAISED: then the Chair take the name, surname and antenna of the objecter.

5) Vote by roll call:

In fact that’s the reason why in ballot papers, there are always blank ballot papers – for these eventualities.

 

B. Vote with ballots

1) Organisation

a) Ballots requirements:

1) ALL BALLOTS PAPERS: must have

  • The name of the statutory event on which the vote takes place
  • A sign of approval by the Juridical Commission: the stamp of the JC
  • A short explanation on how to fulfil correctly the ballot

2) VOTING BALLOTS: must contain the following printed informations

  • What you are voting for;
  • How many votes you have;
  • More than one option must be available to choose;
  • There must be an option given to vote abstention.
  • The total maximum of distributed vote that cannot be exceed
  • A space reserved for the delegate to fulfill by hand the name of his/her body
  • A space reserved for the signature of the delegate

3) ELECTION BALLOTS: must contain the following printed informations

  • For which election you a are voting for;
  • The amount of people that can be elected for this function;
  • The amount of votes that may be cast;
  • The names of the candidates: in case the candidates list has been closed at the time of printing
  • Extra lines for names of the candidates: in the case that the candidates list has not been closed before the time of printing, it may be necessary for the voter to write down the names of the candidates themselves.
  • The order of names must be the same on all ballots;

b) Preparation and distribution

Ballots for votings and elections are prepared by the Juridical Commission before the Agora. In cooperation with the Secretary general of the Comité Directeur, they are printed, cut, stamped then put in envelops. Before the first voting session, the Juridical Commission is entrusted to provide every AEGEE antennae and AEGEE Working Group with a set of ballot papers which are regulated in accordance to Article 14 of the Statutes. Ballots can only be given during time allocated for the registration of AEGEE-Europe. Exceptions can be made by the President of the Juridical Commission.

c) Boxes

For each voting or election, a big enough box should be provide by the local organisers on request in advance by the Juridical Commission.

2) Plenary and voting instructions

During the plenary sessions and at every prytanium, it is the Juridical Commission representative who is responsible in explaining the voting procedure. Nonetheless, the first organisational instructions are given by the chairperson or the vice-chairperson.

a) Chair

The chair tells to the audience that only delegates shall remain for the voting session, while the other participants should leave the plenary room. After all the visitors and envoys leave, the chair team asks the organisers to put one organizer to each door, making sure that no one enters or leaves the plenary room during the entire voting session. After JC explains the procedure to vote, the delegates vote for each election/proposal one by one. When everybody finishes voting, they come ( generally row by row ) and put their ballots papers into corresponding boxes. It is also important that the plenary room is extremely silent and no one walks around.

b) Juridical Commission

The JC explains the exact rules and procedure of filling in the ballot papers to the delegates, and then goes through each voting one by one, when they make sure that all the delegates finished voting

Boxes have to be clearly identified (copy of the ballot sticked on it) and open at the start of each voting session and showed empty to the delegates assembly. They will be closed (except a small voting space) during the period in which the delegates are fulfilling their ballots and sealed before all the delegates leave the plenary room.

Right after all the ballot papers are put into the boxes, they are sealed and verified (through a signature on the box) by the Chairperson of the Agora. The sealed boxes are put into the Counting Room